Privacy Policy

Responsible body

We look forward to your visit to our website. First of all, we would like to introduce ourselves as the responsible body in terms of data protection law:

adhoc networks GmbH

represented by the managing director Ole Ostermann

Oststrasse 52

22844 Norderstedt

Telephone: +49 (0) 40 60 06 01 60

Email: info@ad-hoc.com

Data Protection Officer

Mauß Datenschutz GmbH represented by the Manager Tobias Mauß

New Wall 10

20354 Hamburg

Email: info@datenschutzanwalt-hamburg.de

Telephone: +49 (0) 40 999 99 52-0

General

We would like to inform you about the collection and use of your personal data in accordance with our legal obligations.

When you use our website, personal information about you is collected. This can be done by entering the data yourself – such as your email address. Our system also collects data from you automatically, such as your visit to our website. This happens regardless of which device or software you use our website.

Any entry of data by you on our website is voluntary; there will be no disadvantages for you if you do not disclose your data. However, without certain data it is not possible for us to provide services or conclude contracts. We will inform you of such mandatory information.

On this website, the user’s personal data is only collected within the framework of applicable data protection law, in particular the General Data Protection Regulation (GDPR). The technical terms used in the text are explained in more detail in Article 4 of the GDPR.

According to the GDPR, data processing is permitted in three cases in particular:

in accordance with Article 6 Paragraph 1 Letter a and 7 GDPR, if you have consented to us processing your data; In each case, we will inform you in advance in this data protection declaration and when you give your consent in accordance with Article 4 No. 11 GDPR exactly why and under what circumstances your data will be processed by us;

in accordance with Art. 6 Para. 1 lit. b GDPR, if the processing of your personal data is necessary for the initiation, conclusion or processing of a contractual relationship;

in accordance with Article 6 Paragraph 1 Letter f of the GDPR if, after balancing interests, processing is necessary to protect our legitimate interests; This includes, in particular, our interests in analyzing, optimizing and securing the offerings on our website – this includes, in particular, an analysis of user behavior, the creation of profiles for advertising purposes and the storage of access data as well as the use of third-party providers.

Inventory data

We collect inventory data to the extent that it is necessary for the establishment, content design or change of a contractual relationship (including a free one) between us and the user. This may include: customer data (e.g. name, address), contact data (e.g. email address, telephone number), service data (e.g. service ordered, duration, fee). When establishing the usage relationship, we will request this data from you (e.g. name, address and email address) and also inform you to what extent the information is bindingly required to establish the usage relationship.

Usage Data

We also collect usage data to enable the user to use the services on our website. This may include: usage information (e.g. websites or areas accessed, length of visit, interest in services), content data (e.g. data entered or uploaded by you, texts, images, sounds, videos), metadata (e.g. Identity of your device, location, IP address).

We will only combine usage data if and to the extent this is necessary for billing purposes. Otherwise, we will only create usage data pseudonymously and only if you have not objected to this. You can send this objection at any time to the address given in the legal notice or to the person responsible named in this data protection declaration.

The legal basis for this data processing is, on the one hand, our legitimate interests in accordance with Art. 6 Paragraph 1 Letter b GDPR.

Hoster

Hetzner

As part of our legitimate interest in a technically flawless online offering and its economically efficient design and optimization in accordance with Art. 6 Para. 1 lit. f GDPR, this website is hosted on a server of Hetzner Online GmbH, Industriestr. 25, 91710 Gunzenhausen, Germany (hereinafter “Hetzner”) in a data center in Germany. We operate the website and the web analytics (see “Web analytics with Umami”) ourselves on this server.

When you visit our website, technically necessary data is processed, in particular your IP address, date and time of access, the page requested, the amount of data transferred, the previously visited page (referrer) as well as browser and operating system. This data is required to deliver the website and to ensure its security and stability, and is stored in server log files for no longer than 30 days.

We have concluded an order processing agreement with Hetzner, according to which Hetzner processes the data exclusively on our behalf.

Further information on Hetzner’s data processing can be found in Hetzner’s privacy policy at https://www.hetzner.com/legal/privacy-policy/

Initial contact by electronic request

If you contact us electronically (e.g. email, fax, telephone, messenger, etc.), we store and process the data that you have provided to us (e.g. name, contact information, content of the request ). The legal basis for this is our legitimate interest in effective customer communication in accordance with Article 6 Paragraph 1 Letter a GDPR and, as far as a request to enter into or fulfill a contract is concerned, also Article 6 Paragraph 1 Letter b GDPR.

We will only pass on this data to third parties to the extent that it is necessary (according to Art. 6 Para. 1 lit. b GDPR) for the fulfillment of the contract and this is in the overriding interest in effective service (according to Art. 6 Para. 1 lit . f GDPR) or your consent (according to Art. 6 Para. 1 lit. a GDPR) or another legal permission or obligation exists.

You can request information from us at any time, free of charge, about the purpose of processing, origin and, if applicable, recipient of your personal data. You can also request the correction, deletion and restriction of processing of your personal data. You can object to the (further) processing of your data at any time and have a right to data portability and a right to lodge a complaint with the responsible supervisory authority.

In principle, your data will only be stored for as long as required by the purpose of the respective data processing. Further storage is particularly possible if this is still necessary for legal prosecution or for legitimate interests or if there is a legal obligation to retain the data (e.g. tax retention periods, statute of limitations).

consent

If we ask you for your consent to process your data, we will inform you in clear language and in an easily accessible manner about the cases for which you give your consent. Any consent we ask for is voluntary; any benefit you would like to obtain by granting consent can also be obtained without consent, just ask us.

For any consent, you have the right to withdraw any consent you have given us to process your personal data at any time. This can be done through an informal message, e.g. B. via our contact form, an email to the email address specified in the legal notice or an unsubscribe link (if offered by us). Your revocation does not affect the lawfulness of the data processing carried out up to that point.

Storage period

For your inventory data that was necessary to fulfill a contractual relationship (including a free one), this means that we will use it until the contractual relationship has been fully fulfilled or terminated, plus the limitation period (which is generally 2 or 3 years) plus an appropriate surcharge for any possible interruption save the statute of limitations.

We also store your data to the extent we are legally obliged to do so. These are in particular the tax retention periods, which are generally 6 or even 10 years.

Cookies

Necessary cookies

As part of our legitimate interest in a technically flawless online offering and its economically efficient design and optimization in accordance with Art. 6 Para. 1 lit. f GDPR, our website uses cookies and, if necessary, technologies with a similar objective such as pixels, web beacons or tags . A cookie is a data set of information that is stored on your device (computer, tablet, smartphone, etc.). Cookies can be “session cookies” that are automatically deleted at the end of your visit to our website. However, there are also persistent cookies that are stored on your computer for a certain period of time unless you delete them. It is then possible for us to recognize your browser the next time you visit our website and to provide you with functions corresponding to your previous ones

to make available for use. However, our website only uses cookies that are necessary for the use of our website and in particular no external tracking or advertising cookies.

Your browser allows you to prevent the use of cookies completely or in individual cases. Please refer to the operating instructions for your browser for more information. You can also delete cookies, we have put together some instructions here:

for Chrome: https://support.google.com/chrome/answer/95647?co=GENIE.Platform%3DDesktop&hl=de

for Safari: https://support.apple.com/de-de/guide/safari/sfri11471/mac

for Firefox: https://support.mozilla.org/de/kb/cookies-und-website-daten-in-firefox-loschen

for Edge: https://support.microsoft.com/de-de/help/17442/windows-internet-explorer-delete-manage-cookies

for Internet Explorer: https://support.microsoft.com/de-de/help/278835/how-to-delete-cookie-files-in-internet-explorer

Blocking cookies may limit the functionality of our website and other websites you visit. You can find more information on how you can manage, restrict or completely turn off third-party cookies and technologies with similar purposes in particular at:

https://www.aboutads.info/choices

https://www.youronlinechoices.eu

https://www.networkadvertising.org/choices

User rights

You can request information from us at any time, free of charge, about the personal data we have stored about you. In order to prevent misuse, identification of your person is required.

Deletion, correction, restriction of cookies

You can request that we correct (including by supplementing) incorrect data at any time, as well as restricting its processing or deleting your data. This applies in particular if the purpose of processing has expired, the necessary consent has been revoked and there is no other legal basis or our data processing is unlawful. We will then immediately correct, block or even delete your personal data within the legal framework.

contradiction

EVERY PROCESSING OF YOUR PERSONAL DATA THAT WE ARE BASED ON A BALANCE WITH YOUR INTERESTS IN ACCORDANCE WITH ART. 6 ABS. 1 lit. f GDPR, YOU CAN OBJECT AT ANY TIME IF THERE ARE REASONS ARISING FROM YOUR PARTICULAR PERSONAL SITUATION. WE WILL THEN NO LONGER PROCESS YOUR DATA UNLESS WE CAN DEMONSTRATE COMPELLING REASONS FOR PROCESSING WHICH OUTWEIGH YOUR INTERESTS, RIGHTS AND FREEDOM OR THE PROCESSING IS FOR THE ASSERTMENT, EXERCISE OR DEFENSE OF LEGAL CLAIMS OUR PART.

Data transfer

You can request that we transfer the data stored about you in machine-readable form.

Complaint

If you feel that your rights have been violated by our data processing, you can submit a complaint to the responsible supervisory authority (you can find a list of authorities here).

Changes to the privacy policy

If a change to the data protection declaration becomes necessary for legal or factual reasons, we will update this page accordingly. No changes will be made to the consent given by the user.

Data Entries

If a change to the data protection declaration becomes necessary for legal or factual reasons, we will update this page accordingly. No changes will be made to the consent given by the user.

Encryption

When you enter data on our website, whether on a contact form, when registering, logging in or for payment purposes, the website on which you enter the data is encrypted. This means that third parties cannot read what data you enter. You can recognize the encryption by the lock symbol in your browser and by the fact that the address line begins with “https” instead of just “http”.

Contact form

General contact form

If you fill out a contact form or send us an email or other electronic message, your details will be stored for processing the request, possible follow-up questions or other related questions and will only be used in the context of the request.

The entry of your data is encrypted, which means that third parties cannot read your data when you enter it, even if they have access to the network (e.g. in unprotected public WiFi).

The basis for this storage is our legitimate interest in communication with interested users in accordance with Art. 6 Para. 1 lit. f GDPR and, in the case of contractual inquiries, also the storage of contract data in accordance with Art.

Your data will remain stored as long as it is necessary to process the request, in particular the storage is still necessary for the fulfillment/processing of the contract, for legal prosecution by us or for our other legitimate interests or we are required by law to keep your data (e.g. within the framework of tax retention periods).

Offer

On our website you will find a contact form that you can use to request an offer for our services. Here we ask for the data shown in the form that is required to create the offer.

The entry of your data is encrypted, meaning that third parties cannot read your data when you enter it.

Call back please

You can request a callback from one of our service employees on our service page. We ask here

– your first name, because we would like to address you personally,

– Your telephone number so that we can call you back and

– Your email address, because we will send you confirmations of your inquiries by email.

The entry of your data is encrypted, meaning that third parties cannot read your data when you enter it.

The basis for this storage is our legitimate interest in communicating with users who are themselves interested in this in accordance with Art. 6 Para. 1 lit.

Your data will remain stored for 6 months after processing has been completed so that the service results that have already been developed can be used for subsequent service requests.

Applications

If you submit an application to us, we will process the personal data from your application. This includes all of your application documents. In particular, we store your contact details, information about your school and training, internships, work experience and certificates.

We ask that you do not submit any information that contains information about race, ethnic origin, gender, religion or belief, disability, age, illness, physical or mental health, pregnancy, political opinion, philosophical or religious beliefs, trade union membership, sexual identity or Sex life included, as we evaluate applications independently of such information.

Applications are subject to strict internal rights management. Only employees involved in the application process have access to the application, usually only the human resources and specialist departments and, if necessary, management. All of our employees are instructed to maintain confidentiality.

The processing of your application information is justified by Art. 88 GDPR in conjunction with Section 26 BDSG, according to which personal data of employees may be processed for the purposes of the employment relationship if this serves to decide on the establishment of an employment relationship.

If you are hired based on your application, your data will be stored as part of your personal data in accordance with the separate data protection declaration for our employee data. If your application is not ultimately considered, we will delete your data completely within 3 months of rejection, unless you have separately given us your consent to process your data for future applications. You can revoke this consent at any time and we will then delete your applicant data immediately.

Web analytics with Umami

To understand how our website is used and to improve it, we use the open-source software Umami. We operate Umami ourselves on our server at Hetzner in Germany (stats.ad-hoc.com); the data is not passed on to third parties.

Umami sets no cookies and neither stores information on your device nor reads information from it. It records the page visited, the previously visited page (referrer), browser, operating system, device type, screen size, language and the approximate location derived from the IP address (country, region, city). Your IP address is not stored: Umami derives an anonymous identifier from the IP address, browser identification and a random value that changes daily, so that a visit can neither be attributed to you nor tracked across several days or websites. No user profiles are created.

The legal basis is our legitimate interest in designing and improving our website in line with demand in accordance with Art. 6 Para. 1 lit. f GDPR. Since no information is stored on or read from your device, consent under Section 25 TDDDG is not required.

You can object to the collection by disabling JavaScript in your browser or by using a content or tracking blocker. Further information on Umami can be found at https://umami.is/docs.

External links

Our website links to third-party services, e.g. Google Maps (directions), Calendly (appointment booking) and our profiles on LinkedIn, Instagram, Facebook and YouTube. These services are not embedded in our website; data is only transferred to the respective provider once you click the link. From then on, the provider’s privacy policy applies.

Online appointment calendar

Calendly

To arrange appointments, we use the calendly calendar https://calendly.com/de as part of our legitimate interest in a technically flawless online offer and its economically efficient design and optimization in accordance with Article 6 Paragraph 1 Letter f of the GDPR , a service of Calendly LLC, 1315 Peachtree St NE, Atlanta, GA 30309, USA.

This will send the data you entered when making an appointment to Calendly. Your data will then be transmitted to the USA.

For more information about Calendly’s privacy policy, please visit https://calendly.com/legal/privacy-notice. We have concluded an order processing agreement with Calendly, according to which Calendly only processes the data according to our instructions. We have also ensured that your data is only transferred to the USA on the basis of a contract in accordance with the standard contractual clauses. According to the GDPR and the ECJ, this is a legal basis for the transfer of data to the USA. This provider is also certified according to the EU-US Data Privacy Framework. This makes data transfer to the USA possible in a legally secure manner based on the adequacy decision made on July 10, 2023.

To arrange the appointment, we request the data requested in the Calendly form and record your IP address at the time of entry. We and Calendly do not pass this data on to third parties and only use it for statistical purposes and to organize appointments. The entry of your data is encrypted, meaning that third parties cannot read your data when you enter it. For more information about the data collected by Calendly and how your data is handled, please see Calendly’s privacy policy.

Your data will remain stored as long as the reason for the appointment is still relevant, in particular as long as storage is still necessary for the fulfillment/processing of the contract, for legal prosecution by us or for our other legitimate interests, or as long as we are legally required to retain your data (e.g. within the framework of tax retention periods). If your appointment is completed without any further action, your data will be deleted.

Our current data protection declaration from October 22nd, 2026 applies